I Repair Your Computer

PC services throughout Crawley, Sussex & Surrey

How often have you said – I meant to Backup My Data

How often have you said – I meant to Backup My Data

We have listed below 15 really useful backup tips.


For a One to One Consultancy on your Backup Solution please ring 0800-0407048 or 07411-149666 to arrange an appointment for Computer Repairs Crawley.

Can you imagine if your hard drive went down and was beyond repair or recovery and you lose all your important and sometimes critical data. How what that affect you and your business?

What about losing all your family photos or music that you have paid for and downloaded over the years?

Time and time again we go customers who are in exactly this situation and when we ask the question, is you data or files backed up, we get a very distressed response that it is not. How often have you said “I really ought to Backup my Data” but you just never get round to it. Either you do not know how or you put it off till later. Later never comes.

Losing your Data is one of those things that too many people think it will never happen to them, but when it does the implications can be disastrous. Imagine as a business if you lost all your customer and supplier contact details and records. What if you lost all the data of which customers owed you money. The scenarios are endless.

Please note the items listed below are by no means a definitive list of those available but have been vetted by us for you.

95% of our clients do not have adequate backups.

1 Never just remove a Memory Stick/Backup Device without first shutting it down in Windows. In the Menu Bar bottom right there is an Icon that states “Safely remove hardware” when the mouse is dragged over the top of it. Once highlighted left click once and a separate box will open listing the devices. Highlight the device to stop and “This device can now be safely removed from the computer” will be displayed. At this stage and only this stage remove the device. Alternatively shut down the PC and remove once shut. Failure to remove correctly can corrupt the Memory Stick resulting in total loss of data.

2 Is your data critical for example End of Year? If it is and you are making CD/DVD’s Use CDR or DVDR Discs not CDRW or DVDRW this means that the data cannot be amended once saved. Keep the Final version in a safe place.

3 Do you use Memory Sticks? If you do “NEVER” ever use them as your primary source of data. For example when working at Home and the office save your document to your Home PC hard drive, copy from hard drive to memory stick, save from memory stick to work pc, work on work pc and save to it, copy to memory stick, save from memory stick to home PC, work on Home PC and save etc.

4 Is what you are saving important to you? If “YES” never cut and paste to a backup device/memory stick always copy and paste. If during the cut and paste operation something goes wrong the data being copied can get lost. Once you are happy that the data is copied correctly it is then safe to delete the original folder.

5 The biggest cause of CD/DVD failure is dust on the reader lens or finger marks on the CD/DVD. Please clean the CD/VDVC with a damp cloth to remove finger marks and deposits. This stops the buildup of dust on the lens that distorts the image resulting in invalid data.

7 It is very easy to Drag and Drop in Windows, so easy in fact that you can lose pictures/music files etc without realizing. By searching the C: drive you can find where you have moved them to and move them back to where they should be. For pictures use *.jpg as your search criteria.

8 SD Drives, known as Secure Digital, are the most common Memory used in Digital Cameras and when inserted into a card reader and then the PC they are recognized as a Hard Drive. Data can then be copied in the same way as with any other device. If you have a Digital camera with SD card capability you can now get a card called SanDisk Ultra II that converts into a USB connector doing away with the need for a card reader. These are available up to 4 Gig at the moment. Please note that SD Cards are available up to 2 Gig and SD HC (High Capacity) Cards are available from 4 Gig to 32Gig.

9 IPods, iPhones, Windows Phones, etc these are all recognized by your PC as a Hard Drive.

10 External hard drives Laptop (2.5”) or Normal (3.5”). Again these are just large Memory Sticks where the principals always remain the same.

11 You could use a Network Attached Storage Device (NAS) for your backups if doing so with twin drives ensure that they are not the same make and model

12 Use an external backup company

13 If using Tape backup clean tape head regularly and check data regularly. (Prone to failure)

14 Use a combination of the above for peace of mind.

15 Never assume that your backup are always ok. carry out random checks on your backups

We also recommended an online backup service which you can schedule so it automatically backs up the Data you specify.


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